Buying several used machines in one funding request

How do you itemize each asset?

Give every machine its own line with make and model, serial number, price, seller and expected delivery date, then total the lines.

The schedule above does this. A serial number matters because it ties the funding to one identifiable machine, and it lets you confirm the seller actually owns what is listed. Add the condition and any inspection date if you have one. If a seller has not yet issued a written quote, mark it as pending rather than guessing.

Keep the schedule as a single page so it can be read on a phone. Attach the paperwork behind each line: a seller quote, an auction listing or a bill of sale draft. One tidy PDF per seller works better than a pile of screenshots. The funding page on equipment financing for auction and used equipment explains how funders look at used assets.

What if the machines come from different sellers and arrive on different dates?

Show each seller and date on the schedule, because a funder needs to know who gets paid, when, and whether the purchases depend on one another.

In the example, Seller A ships the lathe on Nov 3 and Seller B ships the press brake and compressor on Nov 10. If Seller B cancels, do you still want the lathe? Say so. If the purchases are independent, a funder can see the exposure is spread out. If they are linked, explain the link in a sentence.

Also note payment terms per seller: deposit due at signing, balance due at pickup, or full payment before shipping. Dates that are weeks apart can change how a request is structured, and a seller who will not wait for paperwork may deserve a separate, earlier conversation. Put the strictest deadline at the top of your description so the funder sees which purchase is driving the timing, and say whether the other purchases could wait if they had to.

What counts as equipment and what counts as an ancillary cost?

The machines themselves are the equipment; rigging, transport, hookup and similar items are ancillary costs that should sit on separate lines.

Funders often treat the two differently, since a machine can be the collateral for the purchase while a service invoice is not. In the example the machines come to $82,550 and the ancillary costs to $6,550, making a total request of $89,100.

Ask each service provider for a written estimate. Leave out anything you cannot document, such as an informal cash price for a favor. Also think about costs that are not in this schedule at all: training, tooling, permits and sales tax. Ask your accountant how these should be treated, and add a line for each one that applies so the request reflects the real project and not only the invoices you have in hand today. The equipment auction total cost calculator is a good way to find costs you have missed.

Should you compare a combined offer with separate offers?

Yes: a combined request is simpler to manage, while separate requests can match each seller's timing, so compare the total repayment on each written offer.

Take the example. One combined request is $89,100. Two separate requests might be $41,500 for Seller A plus $41,050 for Seller B (press brake and compressor), with the $6,550 ancillary costs handled separately. The dollars add up to the same $89,100 either way: $41,500 + $41,050 + $6,550.

What changes is the cost and the schedule. Compare the total repayment minus the cash received on each offer, in dollars, and compare the payment schedules. Do not assume bigger is cheaper or smaller is cheaper. Our guide to which funding fits your business helps you place equipment financing next to other options. When the schedule is ready, apply here and attach it.

Updated October 17, 2026 · Prime Funding Now Funding Team